Children's Literature Comprehensive Database
Additional Help Topics:
    CLCD Overview
    Search/Display Procedures
    CLCD Frequently Asked Questions

CLCD TUTORIALS

Introduction

    The following tutorials will walk you through the basic procedures for using CATSearch to retrieve information pertaining to children's books and other media that have been cataloged via MARC records. Specific tutorials provided are as follows:


    Search Tutorial
    Search Results Tutorial
    Search Tips
    Detail Display Tutorial
    Download Tutorial
    Browse Tutorial

     We suggest that you print a copy of this document for reference as you begin to work with this information retrieval service.


Search Tutorial

     The following tutorial steps through of the procedures for using the Search page to find specific records in the database.

Step 1: Begin by entering the words whale watching in the Full-text search word(s) field, and then click on the SEARCH button.
Result: The search engine displays a short list of records that match the search criteria. Note that hypertext links appear on the Results page that allow detailed information about each item to be displayed. Further details are provided in the Search Results tutorial that appears later in this document.

Step 2: Use the BACK Button on your browser to return to the search page previously submitted. Choose the "word variants" option instead of the default "singular and plural forms" and repeat the search.
Result: The search engine displays a slightly longer list of records that include variants on the search word watching.

Step 3: Use the BACK Button on your browser to again return to the previous search page. Choose the "exact phrase" option and repeat the search.
Result: The search engine displays a shorter list of records where the search words are an exact match to a phrase in the records found.

Step 4: Use the BACK Button on your browser to again return to the previous search page. Choose the "singular and plural forms" options, choose to search only the title field instead of the default "all fields", and repeat the search.
Result: The search engine displays an even smaller number of records that have both of the search words whale and watching in the title.

Step 5: Use the BACK Button on your browser to return one last time to the previous search page. Choose "any of the words" instead of the default "all of the words" option, and repeat the search.
Result: A much larger set of records is returned because only one of the search words needs to be a match to retrieve a record. Also note that when "any of the words" is selected as an option, as was done in this search, the search words that were actually found in each record are displayed in the right hand column of the results list.

Step 6: Next, several full-text word searches will be done using various types of search qualifiers. As previously, use the BACK Button on your browser to return to the search page. This time, however, click on the CLEAR Button directly to the right of the SEARCH Button to reset the search fields to their default values. Enter sports as the search word, choose the category "Fiction" instead of the default "Fiction and Nonfiction", select Age=9 from the pull-down list, and click the SEARCH button to initiate the search.
Result: A small set of fiction books with some mention of sports in the record and that are suitable for children of age 9. Because the age data is supplied by reviewers, all of the records in this set will contain reviews.

Step 7: Use the NEW SEARCH Button on the Search Results page to return to the Search page. Enter baseball as the search word, select Language=Spanish from the pull-down list, and click the SEARCH button to initiate the search.
Result: A set of records with some mention of baseball where language for the items is Spanish.

Step 8: Use the NEW SEARCH Button on the Search Results page to return to the Search page. Enter swan goose as the search words, choose "any of the words" as the search qualifier (instead of the default "all of the words"), select the genre Folklore, and click the SEARCH button to initiate the search.
Result: A set of folklore items with some mention of swans or geese.

Step 9: Use the NEW SEARCH Button on the Search Results page to return to the Search page. Enter ballet dance as the search words, select "any of the words" and "Nonfiction" as options, change the starting PubDate to 1995, and click the SEARCH button to initiate the search.
Result: A set of items about dance, with greatest relevance assigned to those that also mention ballet.

Step 10: Use the NEW SEARCH Button on the Search Results page to return to the Search page. Enter shiloh as the search word, enter naylor in the Author/Illustrator field under Other Qualifiers, and click the SEARCH button to initiate the search.
Result: The set of records for items in the "Shiloh" series by Phyllis Reynolds Naylor.


Search Results Tutorial

     The following tutorial provides some examples of using the features found on the Search Results page.

Step 1: Begin by entering the words whale watching in the full-text search word field. Next, click on the SEARCH button.
Result: The search engine displays a multi-page list of records that match the search criteria. If only one page of search results is returned, recheck the search criteria and options specified. A multi-page set of search results is needed for this part of the tutorial.

Step 2: Click on the title for one of the entries on the list that has a small green ball near the title. The green ball is a flag that indicates that one or more reviews exist for that particular item.
Result: The basic bibliographic information plus review(s) for that specific item are displayed.

Step 3: Click on your browser's BACK button to return to the Search Results page. Note that at the top of the results page, a count of the total number of records found by the search is displayed along with a count of the number of records shown on the current page. Click on the NEXT PAGE button to display page 2 of the results set.
Result: Page 2 of the search results is displayed. Note that buttons also are provided for beginning a new search, modifying the previous search, beginning a new search, and initiating a browse search.

NOTE: You must be using a version 4 browser with JavaScript support enabled for the following functions to be available on the Search results page. JavaScripts provide the ability to sort the records in the results set and to select and save specific records found by the search. The following steps address those functions for users with version 4 browsers.

Step 4. Next, click on the SORT button. A pop-up window will appear that will allow you to resequence the records in the results set. Accept the default which will resequence the records in descending order based on publication date. Click on the SORT button to complete the resequencing operation.
Result: The records in the results set are now presented in reverse chronological order by date of publication.

Step 5. Next, select several of the records on the first page of the result set that look interesting by clicking on the check box that appears directly below the record sequence number. Then click on the SAVE CHECKED ITEMS button to save those records (to include them in the subset of records you are interested in.
Result: A new results set containing the subset of records you are interested in has been created.

Step 6. Next, go to page 2 of the results set by clicking on the NEXT PAGE button. Select several records that look interesting on this page, putting a check mark in the box directly below the record sequence number, and click on the SAVE CHECKED ITEMS button.
Result: The additional records that you selected from page 2 have been added to the new results set containing the subset of records you are interested in.

Step 7. Next, click on the DISPLAY SAVED ITEMS button.
Result: The subset of records that you specifically selected will be displayed.

Step 8. Finally, click on your browser's PRINT button or select Print Frame from your browser's file menu.
Result: The set of records that you specifically selected will be printed.


Search Tips

ISBN Search
    New Search
    Search Lexile Score & Subject Term Together
    Searching for Picture Books
    Book Jacket Images
    Selecting Your Screen Resolution
    Sort Function
    Searching for Specific Awards
    Publisher's Name in Results
    Author or Illustrator Feature Links
    Books for the Blind and Dyslexic
    Creating a List of Selected Titles

ISBN Search
For a quick way to locate unrelated titles just key in the ISBN numbers in the search box without the dashes and with one space between each string. To illustrate: 0688160263 1887734872 will bring up the following books: Big Jimmy's Kum Kau Chinese Take-Out and Sammy Wakes His Dad. It is recommended to do no more than 10 at a time to eliminate frustration in case of a keying error. Remember if you select and copy and paste text into the search box you avoid keying errors which will save lots of time. Also if you just click on modify search whatever you have keyed remains in the search box.

New Search
Sometimes a search will yield a message that says no records were found, but you know that cannot be true. What could be going wrong? What's probably happening is that you did not start out with a cleared search screen. It's very easy to do a search, look at the results, and then use the back button to do another search. However, if you selected one specific genre or some other qualifier on the prior search, your new search may still include that qualifier. To avoid this type of problem, we recommend you make it a point to use the NEW SEARCH button on the results display in such circumstances instead of the BACK button.

Search Lexile Score & Subject Term Together
If you need to search for a specific Lexile score and combine it with a subject term, you can do it just by putting the information in the search box. For example, baseball lexile 540 brings up four books about baseball that meet that criteria and two additional ones that mention baseball in the review. Anytime you want to check what you keyed in as your search criteria click on detail in the menu list on the left side of the screen and the pop-up window will show what you keyed in the search box.

Searching for Picture Books
If you want to find picture books to use with older readers here are two approaches:

Enter the phrase picture book in the text part of the search box
Then select Exact Phrase
Then select your Age Level (that does limit it to books that have been reviewed)
If you had entered Age 9 you would have nearly 3000 items results of which can be sorted in any sequence you like
Age 10 would yield a little over 2000
Age 11 yields more than 1500
Age 12 yields more than 1100
Age 13 yields more than 600
Age 14 yields about 500 and so on
That will help you pull up a list that you can go through fairly quickly and make your selections and produce a tailored bibliography.
For a specific subject such as the Civil War picture books for older reader, put civil war picture book in the search box and select an Age Level. If you had put in Age 12 then you would have a list of 160 plus titles (not all of which are picture books, but many are). From this point you can sort the list and go through it fairly quickly selecting the picture books to produce your own listing of appropriate titles. It will save many hours of research time.

Book Jacket Images
Each time you use the database you will see more jacket images. Please note that we have just begun to load them, so while there are many thousand available there are many more thousand to put up. We know that this is a feature that has been requested but many subscribers, and we are delighted to be able to bring book jacket images to you.

Selecting Your Screen Resolution
If the CLCD search screen doesn’t look as nicely organized on your computer as it did when you first saw a demonstration of the service, it may be that your computer's video resolution is set to standard VGA mode (640x480). The CLCD search screen has been optimized for display on monitors where the resolution has been set to SuperVga (800x600). Although still functional, the search screen will not be displayed as nicely by the browser at the lower resolution.

Sort Function
JavaScripts provide the ability to sort the records in the results set and to select and save specific records found by the search. A pop-up window will appear that will allow you to resequence the records in the results set. Accept the default which will resequence the records in descending order based on publication date. Click on the SORT button to complete the resequencing operation. Result: The records in the results set are now presented in reverse chronological order by date of publication.
You may sort by date, title, author, language, Dewey number, or LC number in either ascending or descending order. NOTE: You must be using a version 4 browser with JavaScript support enabled for the sort function to be available on the Search results page.

Searching for Specific Awards
The database contains more than 160,000 entries for awards, best book lists, state reading lists and the like. If you are looking for a specific award, here is one of the easiest ways to do it. Select a book that you know has won the award and then click the hot link for that award. It will bring up all of the current and past award winners. Searching can sometimes be difficult because the award names change slightly (it is not typos on our part, the names really do change). Also the organizations sponsoring or supporting the award may change and they may introduce a slight variation in the name of the award. We have up-to-date coverage for US and Canadian awards and we are aggressively seeking out the information for current international awards. If you know of any award that we may have missed, please do contact us and we will do our best to get the information added.

Publisher's Name in Results
Please note that we have modified the results display so that the publisher's name appears in the results list. This will help to easily identify large print editions, paperbacks, specialty bound editions, and the like. It will eliminate what may on the surface appear to be duplicates and also will eliminate the necessity to click on the record to see the publisher name. We hope that helps and welcome all of your suggestions.

Author or Illustrator Feature Links
This new icon will indicate that the featured author or illustrator has a link to a feature done by Children's Literature or to the author/illustrator’s personal web site. That’s more than 30,000 links to over 1,200 web references and features! Just click wherever this icon appears and you will be able to access specific information about authors and illustrators and the work they produce for children.

Books for the Blind and Dyslexic
A new section was added to the database that identifies if a book has been recorded for the blind and dyslexic. Information is available for eligible students to obtain these audio versions of the books. The phrase "Recording for the Blind & Dyslexic" appears in the results list.

Creating a List of Selected Titles
The question posed was how can I create a list of book titles to send out for our state children's award or a summer reading list. Also, we have lists from several sources and I need to combine all of them into one single list sorted by title.

If you undertake the following steps you can prepare a formatted list using the database and your word processing program. In this case I used MICROSOFT WORD.

1. Perform your search either by subject, author, ISBN, date, whatever criteria you choose. In this case if you have the ISBN numbers, the search process will go very quickly.

2. When you have the results list, check off the items that you want in your list.

3. Save checked items.

4. Display checked items to confirm that is what you want.

5. Click on Custom Report Button and accept the HTML default, change the length to 3 or 400 characters so you can get the entire annotation if you want it included. Number the six fields in the sequence you want them to appear (you don't need to use them all if you don't need them) and click create report. The result is a nicely formatted.

6. Start Word and copy this table and paste into a WORD document which will create a word table.

    Now if you want to add more items just repeat steps 1-5 and when you go to WORD delete the blank line between the two tables, at this point you can also delete the header row in the second table. What you have done is concatenated two tables to create one larger table. You can just keep building until you get all of the items you want in the table.     To manipulate the table in Word, requires a few extra steps. (If you are not comfortable working with Word tables, you will need to consult help.)

    If you want you list arranged by title you will need to go in and manipulate the titles to make the articles, appear last (he titles are coming from the MARC records so we do not control how the library of Congress formats the data). You can also use the case changing ability in Word if you want to use the title case option.

    You can use table commands to search this table using any of the existing fields. (Note: If you had not deleted the header row for all of the table pieces they will all sort to the top and can be easily deleted).

    You can resize the fields however you want them to display or print.

    Voila! A beautifully formatted list.


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Detail Display Tutorial

     The following tutorial provides some examples of the features on the Detail Display page.

Step 1: Begin by entering the words whale watching in the full-text search word field provided at the center of the page, and then click on the SEARCH button.
Result: The search engine displays a multi-page list of records that match the search criteria.

Step 2: Click on the underlined title for one of the entries that has a green ball near the title.
Result: The basic cataloging information plus the review(s) for that particular record are displayed. Note that buttons are provided at the top and bottom of this page that can be used to display the next item or previous item in the results set, to begin a new search, to do a browse search, or to browse the shelf.

Step 3. Click on the NEXT ITEM button.
Result: The detailed information for in the next record in the results set is displayed.

Step 4. Scroll down the detailed display as necessary to view the list of subject terms that have been assigned to the record. Note that subject term has been set up as a hypertext link. Click on one of the subject terms.
Result: A new search is executed that retrieves all records that contain that subject term.

Step 5. Use the BACK Button to return to the previous detailed display. Note that directly below the subject terms, under the heading "Search for Other Works by ...", the names of the author(s) and illustrator(s) are displayed. Click on one of the author or illustrator names.
Result: A new search is executed that retrieves all records for works by that author or illustrator.

Step 6. Use the BACK Button to again return to the previous detailed display. Note that near the very end of the display, a hypertext link has been created to "View MARC Record". Click on that link.
Result: The complete MARC record, including any embedded reviews, is displayed.

Step 7. Use the BACK Button to again return to the previous detailed display. Scroll back to the top of the detailed display. Click on the BROWSE THE SHELF button in the upper right-hand corner of the page.
Result: The browse search returns an LC Class list, beginning with the LC Class assigned to the current item, which can be used to retrieve similar items based on LC Class.


Download Tutorial

     The following tutorial describes the procedure for selectively downloading cataloging records in MARC format from the database to your PC. It has been specifically designed to allow library users to download cataloging records to be added to local catalog files. Reviews will not be included in the downloaded records. The download function is only available to users with JAVASCRIPT-enable browsers (version 4 or greater).

Step 1: Begin by entering the words whale watching in the Full-text search word(s) field, and then click on the SEARCH button.
Result: The search engine displays a short multi-page list of records that match the search criteria.

Step 2. Next, select several of the records on the first page of the result set that look interesting by clicking on the check boxes that appears directly below the record sequence number. Then click on the SAVE CHECKED ITEMS button in the left margin to save those records (to include them in the subset of records you are interested in.
Result: A new results set containing the subset of records you are interested in has been created.

Step 3. Next, go to page 2 of the results set by clicking on the NEXT PAGE button in the left margin. Select several records that look interesting on this page, putting a check mark in the box directly below the record sequence number, and click on the SAVE CHECKED ITEMS button.
Result: The additional records that you selected from page 2 have been added to the subset of records you are interested in.

Step 4. Next, click on the DISPLAY SAVED ITEMS button in the left margin.
Result: The subset of records that you specifically selected will be displayed.

Step 5. Next, click on the DOWNLOAD button provided in the left margin.
Result: A dialog box will be presented that allows you to download the subset in brief display format, full display format, or MARC record format.

Step 6. Next, select one of the three options and click on the DOWNLOAD button in the dialog box. Note that a maximum of 10 records can be downloaded at one time.
Result: The selected records will be displayed by your browser in the format that you selected. Records downloaded in MARC format will be displayed by the browser simply as a data stream that will not be easily read by a human being. However, the data stream is the format expected by programs designed to process MARC records.

Step 7. To save the records locally on your PC, click on your browser's "file" menu and then click on the "save as" option.
Result: A dialog box will be presented that will allow you to give the downloaded file a name (for example, MyDownload.txt) and save it in ASCII text format to a directory (such as My Documents) on your hard drive.

After saving the downloaded file locally on your hard drive, you can open it with another application (such as Microsoft Word or Corel's WordPerfect) for further manipulation and printing. If you downloaded the file in MARC record format, the data can be imported directly into your local library's catalog system.


Browse Tutorial

     The following tutorial offers some examples of the procedures for using the Browse page to retrieve and display indexing information from the database.

Step 1. Begin by clicking on the Go to Browse link in the upper-left-hand corner of the CATSearch screen.
Result: The Browse screen is displayed.

Step 2. Begin by entering naylor in the browse word field. Next, choose Author/Illustrator as the Browse Category option, and click on the BROWSE button to initiate the search.
Result: A list of Author/Illustrator name index entries from the database with last names beginning with Naylor. A total of 20 entries from the Author and Illustrator Name index are displayed.

Step 3. Note that UP and DOWN buttons appear at the top and bottom of the browse list. Click on the DOWN button.
Result: The list of Author/Illustrator names is refreshed showing the continuation of the list of names previously displayed.

Step 4. Note that a count of the number of records that are associated with each index entry is displayed to the left of the Author/Illustrator name. Click on the hypertext link for one of the index entries (version 3 browser) or select that entry by putting a check mark in the appropriate box or boxes to the left of the count and click the SELECT button (version 4 browsers).
Result: A search is performed that creates a new results set containing all of the records for that index entry. This results set can be used in the same way that other result sets generated by the Search page are used, as previously described.

Step 5: Next, click on the BROWSE INDEX button to return to the Browse page. Enter Dragon in the browse word field, choose the Subject Terms as the browse option, and click on the BROWSE button to initiate the search.
Result: A list of subject terms from the database is displayed beginning with the word dragon. The check boxes (or hypertext links) on this display will allow you to retrieve items that have been assigned specific subject terms on this list.

Step 6: Next, use the BACK button to return again to the Browse page. Leave Dragon in the browse word field, but this time choose Text as the browse option, and click on the BROWSE button to initiate the search.
Result: A list of the words that have been indexed in the database is displayed, beginning with the word dragon.

Step 7: Next, use the BACK button to return again to the Browse page. Enter 567.9 in the browse word field, choose Dewey as the browse option, and click on the BROWSE button to initiate the search.
Result: A list of Dewey Decimal catalog entries from the database is displayed, beginning with 567.9 (Dinosaurs).

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Last updated: 4/30/2012